Create the private workspace
Choose Create workspace, enter the club details and primary administrator, then use the six-digit email code to begin the 30-day trial. No credit card is required.
Administrator guide
A practical path from an empty workspace to a secure, active member gallery.
Confirm the club branding
In Admin Portal, open Club Setup. Review the full club name and short name, upload a PNG, JPG or WebP crest under 256 KB, then choose Save Club Settings.
Build the member directory
Open Member & Staff Directory and choose Add Member / Staff. Enter the member number, roster email, last name and first name. For a larger roster, use the CSV or Excel import tools.
Assign the right access level
Keep ordinary members as Club Members. Promote only trusted employees to Staff Admin, and reserve Club Owner access for the people responsible for the workspace and billing.
Publish the first club photo
Choose Upload Photos, select one or more images, confirm the event category, add a clear caption and check the queue count before choosing Publish All.
Invite members securely
Share the club’s direct PhotoHub link. Members may also use the shared sign-in page and search using any three or more characters found anywhere in the club name.
Moderate and monitor the hub
Use Moderate Photos to review or remove gallery content, Member & Staff Directory to correct or remove roster records, and the storage summary to monitor current usage.
Protect the owner account
Use a unique administrator password, keep owner access limited, never share verification codes and sign out when using a shared computer.
Need assistance?
Contact our support team at support@xtide.io.